Parent Associations
What is a PA/PTA?
Parent Associations (PAs) are the main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school.
If a PA decides to include teachers, parent members can elect to become a Parent-Teacher Association (PTA).
Parent Associations (PAs) are the main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school. If a PA decides to include teachers, parent members can elect to become a Parent-Teacher Association (PTA).
Parent Associations (PAs) are the main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school.
If a PA decides to include teachers, parent members can elect to become a Parent-Teacher Association (PTA).
Parent Associations (PAs) are the main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school. If a PA decides to include teachers, parent members can elect to become a Parent-Teacher Association (PTA).
Every PA/PTA should be representative of the parents within its school. This includes parents of special education students and English language learners, as well as students who are eligible for Title I, gifted and talented services, and magnet programs.
PA/PTAs’ roles in schools:The PA/PTA helps parents become involved in their children’s education, share ideas, and enrich their school communities. While the specific roles of PA/PTAs vary, among their responsibilities are electing parent members to serve on School Leadership Teams and Community Education Councils, conducting outreach to get other parents involved in school life, and supporting school activities like Parent-Teacher Conferences, open houses, curriculum nights and District Family Day events. Each PA develops its own bylaws, elects officers, and holds regular meetings.
How do I join my school’s PA/PTA?
All parents are automatically members of their school’s PA/PTA.
Under State Education Law, Section 2590, every New York City public school is required to form a Parent Association. All PA/PTA bylaws must comply with the current Chancellor’s Regulation A-660
http://schools.nyc.gov/NR/rdonlyres/EBEFFD82-30D5-4B91-9F9A-6A07B0D0F2D6/0/A660.pdf
Clarifying the Role of School Employees on a PA
Forms and Templates
Meeting Notices:
Version One Version Two
Meeting notice must be sent home 10 school days prior to the date of the meeting.
Bylaws Template:
Parent Association Bylaws Template
Bylaws must be reviewed every 3 years and whenever CR A- 660 is revised.
The PA Bylaws Template is in compliance with CR A-660.
OFIA recommends that PAs adopt this template. Any and all amendments or alterations to these templates must comply with CR A-660. Other Languages:
Ballot Template Ballot Template - Write-In
Other Languages:
Ballot Template_Chinese Ballot Template_Spanish Ballot Template_Arabic
Ballot Template_Russian Ballot Template_Bengali Ballot Template_Haitian Creole
Ballot Template_Urdu
Ballot Tally Sheet:
Ballot Tally Sheet
PA Election Guide:
Parent Association Election Guide
Other Languages:
Chinese Spanish Arabic Bengali French Haitian Creole
Korean Russian Urdu
PA Election Certification:
PA Election Certification Form
Parent Association Election Guide
Financial Record Keeping:
Financial Parent Association Training
Proposed Budget Form
Fundraising Activity Report Interim PA/PTA Financial ReportAnnual PA Financial Report PA Guide to Conducting Raffles
June Transfer of Records Guide
EIN (Employee Identification Number)Below is information from Chancellors Regs about PAs getting their own EINs. Phone number is included.
Employee Identification Number (EIN) – PAs and PCs may not conduct any fundraising activities until they have obtained an EIN. (See Section III.B.1.a.).
andEmployee Identification Number (EIN) – PAs and PCs, as separate entities, must obtain their own EIN from the Internal Revenue Service for bank account applications A PA’s EIN must be on file with the principal.
Contact the Internal Revenue Service to obtain an EIN: 1-800-829-4933.
TAX EXEMPT EXPENDITURESBelow is info from Chancellors Regs about PAs getting their own New York State Tax Exempt Number. Phone number is included.
New York State Tax Exempt Number – PAs and PCs must obtain their own New York State Tax Exempt Number for the purpose of purchasing items exempt of sales tax. PAs and PCs may not use any DOE tax exempt number. Tax exempt status is to be used only for the associations’ benefit and not for the benefit of individual members. Contact the New York State Department of Taxation and Finance for assistance:
1-800-698-2909.
501(c)(3) Status
PAs and PCs wishing to incorporate as 501(c)(3) organizations must retain their own counsel and must continue to function in full compliance with all relevant laws, policies, rules, regulations, bylaws and other requirements. PAs and PCs that have incorporated as 501(c)(3) organizations must seek advice from their own counsel concerning additional applicable requirements
